The Vendors page is your firm's register of the companies and individuals you bid with: their contacts, rates, onboarding, certificates, insurance and agreements, and the bids they are on.
What it is
- The register: each vendor or consultant, a company or an individual, with contacts, rates, currency, onboarding status (not started, in progress, onboarded, paused, offboarded) and notes.
- Documents: certificates and insurance with their expiry dates, and agreements (NDA, teaming, framework, master services agreement) marked signed or not signed.
- On a bid: the vendors and consultants on the bid and its seats, each proposed, confirmed or contracted, with their quotes and documents.
- Won bids: the commitments per vendor, the contracts still to sign, and the documents that expire before or during delivery.
How to use it
- Open Vendors. Procurement and owners press Add a vendor.
- Open a vendor to see its contacts, rates and documents. Choose its onboarding status.
- To add a document, choose its kind, give it a title (and its expiry date, or whether it is signed), then Choose the file and add.
- On a bid, open the Vendors tab, pick a vendor from the register, add the seat if there is one, and press Add to this bid. Change its status and its quote there.
- Read Won bids at the top of the Vendors page for what is committed, what is still to sign and what expires.
Good to know
- Certificates and insurance show Expires in N days from 60 days out and Expired after. Owners and procurement are emailed once, 30 days before an expiry.
- Procurement sees every commercial figure on a bid (vendor costs, your price and the margin) and changes no bid.
- A bid's own team can put vendors on it; other teams do not see that bid's vendors.
- HR does not see vendors, since they carry rates.
- Biddable staff never see your vendors.
- On the phone and tablet apps you can read the register and mark agreements signed; documents are added on the web.
Common questions
Who can change the register?
Procurement and owners. Everyone else in the space who sees it reads it.
Add a vendor or consultant
Put a company or an individual on the register with its contacts and rates.
- Who can use it
- Procurement and owners.
- Where it is
- Vendors: Add a vendor
- In
- The web app, and the phone, tablet and desktop app
No clip for this one: Not filmed yet: the Enterprise plan arrived in November 2026.
What it does
Put a company or an individual on the register with its contacts and rates.
Step by step
- Open Vendors and press Add a vendor.
- Type the name, choose Company or Individual, and add a contact, the rates and the currency.
- Press Save.
What you see
- The new vendor on the register, onboarding not started.
Add certificates, insurance and agreements
Keep a vendor's documents with their expiry dates and whether agreements are signed.
- Who can use it
- Procurement and owners.
- Where it is
- Vendors: Open, then the documents
- In
- The web app only
No clip for this one: Not filmed yet: the Enterprise plan arrived in November 2026.
What it does
Keep a vendor's documents with their expiry dates and whether agreements are signed.
Step by step
- Open Vendors and press Open on the vendor.
- Choose the kind of document and type its title.
- For a certificate or insurance type its expiry date; for an agreement press Signed if it is.
- Press Choose the file and add.
What you see
- Each document with Expires in N days or Expired, and signed or not signed.
Put a vendor on a bid
Attach a vendor or consultant to a bid and its seats, with its status and quote.
- Who can use it
- Procurement, owners and the bid's own team.
- Where it is
- A bid: Vendors
- In
- The web app only
No clip for this one: Not filmed yet: the Enterprise plan arrived in November 2026.
What it does
Attach a vendor or consultant to a bid and its seats, with its status and quote.
Step by step
- Open the bid and its Vendors tab.
- Pick a vendor from the register and type the seat if there is one.
- Press Add to this bid, then choose proposed, confirmed or contracted and save the quote.
What you see
- The bid's vendors with their status and quote.
Check the won bids' vendors
See what is committed, what is still to sign and what expires before or during delivery.
- Who can use it
- Everyone who sees the Vendors page.
- Where it is
- Vendors: Won bids
- In
- The web app, and the phone, tablet and desktop app
No clip for this one: Not filmed yet: the Enterprise plan arrived in November 2026.
What it does
See what is committed, what is still to sign and what expires before or during delivery.
Step by step
- Open Vendors.
- Read Won bids at the top.
What you see
- Commitments per vendor, Contracts still to sign and Documents expiring before or during delivery.
This page is the same help that sits behind the ? on every page of the app. Something it does not answer? Email hello@biddable.ae.